Department of Health

Each year the Department of Health (formerly Department of Health and Human Services) previews the data elements and format of its key health services data collections. This review - the annual change process - seeks to ensure that health data collected in Victoria:

  • supports the department's state and national reporting obligations
  • assists planning and policy development
  • reflects changes in hospital funding and service provision arrangements for the coming financial year
  • incorporates appropriate feedback from data providers on improvements. 

The annual change process is managed by the Health Services Data and is governed by the Department's Annual Changes Governance Committee (ACGC).

The annual change process

  1. The first step is a call for proposals. Submitted proposals undergo an initial review by departmental staff to ensure quality and completeness of the documentation, prior to submission to the ACGC.
  2. Each proposal is assessed against a set of best practice and standard information management principles.
  3. Following initial consideration by the ACGC, and any resulting amendment to the documents, all accepted proposals are compiled into a proposals document - one for each data collection.
  4. The proposals documents are distributed to all Victorian hospitals (through the HDSS distribution list), patient management system suppliers known to have Victorian clients, and to a range of industry bodies.
  5. The proposals documents outline the proposed changes to each data collection and are used to stimulate discussion within the health industry.

Annual changes are approved by the Deputy Secretary, Commissioning and System Improvement based upon recommendations by the ACGC.

The approved changes are published as specifications for revisions no later than 31 December each year for implementation by 1 July of the following year. 

Notification of any additional changes is published in the HDSS Bulletin.

Proposals and specifications 2022-23

Specifications

Specifications for revisions to Agency Information Management System (AIMS) for 2022-23
Specifications for revisions to the Elective Surgery Information System (ESIS) for 2022-23
Specifications for revisions to the Victorian Admitted Episodes Dataset (VAED) for 2022-23
Specifications for revisions to Victorian Emergency Minimum Dataset (VEMD) for 2022-23
Specifications for revisions to Victorian Integrated Non-Admitted Health Minimum Dataset (VINAH) for 2022-23

VAED, VEMD, ESIS, VINAH and AIMS annual change proposals summary 2022-23

Proposals

Proposals for revisions to Agency Information Management System (AIMS) for 2022-23
Proposals for revisions to the Elective Surgery Information System (ESIS) for 2022-23
Proposals for revisions to the Victorian Admitted Episodes Dataset (VAED) for 2022-23
Proposals for revisions to the Victorian Integrated Non-Admitted Health (VINAH) minimum dataset for 2022-23
Proposals for revisions to Victorian Emergency Minimum Dataset (VEMD) for 2022-23

Feedback to proposals for 2022-23

Timetable for data collection changes 2022-23

Archive

For last year's revision, visit Annual changes archive. For earlier years, visit HDSS archive.

Reviewed 07 January 2022

Health.vic

Contact details

For information and advice about standards, specifications and data quality processes for the VAED, VEMD, ESIS, AIMS, VINAH, F1 and VCDC. 

HDSS Helpdesk Department of Health & Human Services

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