Department of Health

Home and Community Care data reporting

Technical guidance and counting rules to help service providers with their data reporting.

Key messages

  • Service providers are required to report quarterly to the Department of Health using the Home and Community Care (HCC) Minimum Data Set (MDS).
  • To give feedback on the submitted data, the department publishes reports on the Funded Agency Channel.
  • The HACC data help desk can assist service providers to report online.
  • The department publishes technical guidance and counting rules to help service providers with their reporting.
  • Providers should use is HACC MDS version 2 reporting software.

The HACC data collection bulletin for July 2016 details the current advice for reporting on the HACC Program for Younger People. 

Home and Community Care data reporting

The department's collection team manages the HACC Program for Younger People Minimum Data Set (MDS) in Victoria.

Data for the Community Connection program and Aged Care Support for Carers program is also collected using this data set.

HACC Program for Younger People service providers are to submit their HACC MDS files quarterly:

  • July – September data files are due between 1 October and 15 October
  • October – December data files are due between 1 January and 15 January
  • January – March data files are due between 1 April and 15 April
  • April – June data files are due between 1 July and 15 July.

How to submit HACC data

  1. Run the HACC MDS extract for your software
  2. Email extracted data to haccmds.data@dhhs.vic.gov.au

For help with, or questions about the HACC MDS, please contact the Help Desk on (03) 9096 7255.

Accessing reports on the HACC MDS

HACC Program for Younger People service providers can access feedback reports on their quarterly HACC MDS via the Funded Agency Channel. These reports are updated during the submission periods.

You must be a registered user to access these reports on the Funded Agency Channel. See My Agency for non DFFH and DH staff on the Funded Agency Channel website to learn how to register for eBusiness

To access HACC reports:

  1. log in to the Funded Agency Channel
  2. click on ‘My Agency’ from the menu
  3. scroll down to the 'Health reports - performance against targets'
  4. click on ‘Home and Community Care (HACC) reports’ link
  5. select 'Post transition reports' for current reporting
  6. from the list select (click on) a report to view it.

Resources to help service providers with their data reporting

Frequently asked questions about HACC MDS

Comparative guide to software products in Victoria 2012

This guide lists 19 software products that HACC service providers in Victoria use to collect and report their MDS version 2.

Counting rules for HACC assessment services

HACC MDS version 2 documentation

Community health minimum data set

See Community health data reporting for more information.

Reviewed 30 January 2023

Health.vic

Contact details

Home and Community Care data helpdesk

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