Department of Health

The Elective Surgery Information System (ESIS) is a patient-level collection of elective surgery waiting list data from approved Victorian public healthcare services. ESIS was introduced in 1997 to provide electronic waiting list data to the department.

Elective Surgery Information System (ESIS) manual

The Elective Surgery Information System manual (ESIS) 2022-23 is for health services, their vendors and data users who report or use ESIS data.

The purpose of the ESIS manual is to:

  • provide definitions of data elements
  • how to compile and submit data
  • information for contributors and data users
  • code lists and links to reference files
  • contact details for support services

Current manual

Previous manuals

Please email to access older manuals.

Reference files

See Reference files for lists of valid codes relevant to ESIS.

Inclusive collection and reporting of sex and gender data

This guidance note supports staff in Victorian health services to understand, plan and implement changes to sex and gender data reporting requirements. It provides guidance on how to collect patients’ sex and gender information respectfully and sensitively in line with the new requirements.

Late data form

ESIS late data exemption request formExternal Link

Submission templates

ESIS request for manual change formExternal Link

Annual changes

Current financial year changes and proposals for changes to take effect from 1 July for the following financial year can be found at Annual changes.

Reviewed 14 June 2024


Contact details

For information and advice about standards, specifications and data quality processes for the VAED, VEMD, ESIS, AIMS, VINAH, F1 and VCDC. 

HDSS Helpdesk Department of Health

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