Department of Health

Recruitment and advertising

Key messages

  • Class B cemetery trust members are appointed by the Governor in Council on the recommendation of the Minister for Health.
  • Class B cemetery trusts manage the recruitment process for trust members.
  • Applications endorsed by cemetery trusts are submitted to the department for processing.

Under the Cemeteries and Crematoria Act 2003, Class B cemetery trust members are appointed by the Governor in Council on the recommendation of the Minister for Health. A Class B cemetery trust can have between three and 11 trust members.

Appointments are made in accordance with the Appointment and Remuneration Guidelines and the Diversity on Victorian Government Board Guidelines issued by the Department of Premier and Cabinet.

Under the Cemeteries and Crematoria Act, Class B trust members are appointed for a term of up to five years. Class B cemetery trust members are un-paid volunteers and are eligible to apply for reappointment.

Appointment rounds

Applications for appointment are managed by the department in four annual appointment rounds. Applications from new applicants (or former trust members whose term of appointment has expired) will be processed in one of the four appointment rounds depending on when the completed application is submitted to the department. Each appointment round has a set application deadline date (see table below).

If a current trust member intends to seek reappointment for a consecutive term, the expiry date of their term of appointment will determine which appointment round is applicable. Term of appointment expiry dates are available in the List of current members appointed to Victorian cemetery trusts available for download on the Appointments page.

The following table shows the appointment rounds in 2023, their corresponding member expiry dates and application deadline dates.

Appointment rounds 2023  Term of appointment expiry for current members Application deadline date
 Round 1  28 February 2023  16 December 2022
 Round 2  30 April 2023  17 February 2023
 Round 3  31 July 2023  19 May 2023
 Round 4  31 October 2023  18 August 2023

Note: If an application for reappointment is received by the department after the corresponding appointment round deadline date, it will be processed in the following appointment round. This means that when the applicant’s term of appointment expires, their trust membership lapses and they will no longer be an active trust member until they have been reappointed. If a trust member’s term of appointment lapses, they will not be eligible to vote at trust meetings but may continue to attend meetings as an observer if the trust agrees.

Diversity on boards

The Victorian Government is committed to ensuring that government boards reflect the rich diversity of Victoria. Class B cemetery trusts should encourage applications for appointment from people of all ages, Aboriginal people, people with disability, people from culturally and linguistically diverse backgrounds and from lesbian, gay, bisexual, trans, gender diverse, intersex and queer people.

Currently the representation of women on Class B cemetery trusts is 31 per cent. In most instances this does not reflect the composition of Victorian communities. Cemetery trusts should actively seek applications for appointment from the same number of women as men. 

Information about diversity is available in the following fact sheets:

Diversity on boards contains information about the meaning of diversity, why it is important and the need to embed diversity considerations in the recruitment process.

Unconscious bias in recruitment contains information about the meaning of unconscious bias and how unconscious bias can influence the recruitment process.

Cultural change in organisations contains information about organisational culture and the impact of culture on the diversity of an organisation. It also includes a worksheet to help trust members discuss the trust’s organisational culture. 

Planning a recruitment process

Before advertising a vacancy, cemetery trusts should develop a position description, review the trust’s skills matrix and determine selection criteria. These steps ensure applicants have a clear understanding of the role they are applying for and help the trust address skill gaps and achieve a balanced mix of skills, experience and diversity of perspectives on the board.  

Information about planning a recruitment process is available in the following fact sheets:

Position descriptions contains guidance on developing a position description and includes a sample Class B cemetery trust member position description.

Skills matrix contains guidance on how to develop a skills matrix and includes a skills matrix template.

Selection criteria contains guidance on developing selection criteria and includes sample selection criteria.

Advertising vacancies

All vacancies on Class B cemetery trusts, including those that arise due to resignation, death or expiry of a member’s term of appointment, need to be publicly advertised. Advertising vacant trust positions ensures that the recruitment process is open and fair.

Class B cemetery trusts and individual members are notified approximately six months before terms of appointment are due to expire. At this time, the department arranges for advertisements to be published in each trust’s preferred publication. See Preferred publications for Class B advertising for the list of preferred publications selected by each trust. To update this list please contact the department. The department covers the costs associated with publishing these advertisements.

Information about advertising vacancies is available in the following fact sheets:

Advertising vacancies contains information about reaching a diverse audience and includes a template for advertising vacant cemetery trust member positions.

Community networking contains information to help cemetery trusts engage with their local communities and enhance the trust’s profile.

Recruiting volunteers online contains information to help cemetery trusts use free online advertising to reach a wide audience.

Social media contains information to help cemetery trusts use social media to develop an online profile and form virtual networks.

Interviews

All applicants, including existing trust members who are applying for reappointment, must be interviewed. Reappointment to the trust is not guaranteed and all interested members of the community should be given the chance to become a trust member. Trusts must ask applicants about their access requirements and any support needed to ensure they have a fair and equitable opportunity to take part in the interview process.

Interviews contains information about conducting interviews and includes a template to help the interview panel record the interview process and assess interviewees.

Referee checks

The purpose of referee checks is to provide trusts with an opportunity to confirm and verify information gathered during interviews. It is mandatory for trusts to conduct at least one referee check for all new applicants who have not been appointed to the trust before, and for former members who are seeking reappointment more than 12 months since their previous term of appointment ended.

Referee checks contains information about conducting referee checks and includes a template to help the interview panel record referee checks.

Application form and guidelines

Applicants are required to read the Application guidelines for appointment to a Class B cemetery trust (the guidelines) and complete the Application for appointment to a Class B cemetery trust (the application form). The guidelines contain important information about the department’s use of personal information, probity checks and conflicts of interest. All applicants must declare on the application form that they agree to the application terms detailed in the guidelines.

The application form is an interactive Microsoft Word document that can be completed online and printed for signatures. Alternatively, the form can be printed out and completed by hand.

The applicant completes Part A to Part E of the form and submits it to the trust for consideration. If the trust endorses the application, the trust chairperson (or an authorised person if the chairperson is unavailable) is required to complete Part F (where applicable) and Part G of the application form.

Note: Applicants must complete the current application form. Previous versions of the application form will not be accepted.

Completed application forms should be submitted to the department as soon as possible. Applications signed more than six months prior to consideration by the Governor in Council will not be accepted. The completed form is submitted to the department for processing via email to cemeteries@health.vic.gov.au. If the trust does not have access to email, applications can be posted to:

Cemetery Sector Governance Support Unit
Department of Health
GPO Box 4057
MELBOURNE VIC 3001

In Part A of the application form, applicants are asked if they are directly related to any current trust members or other applicants. Directly related family members are defined as husband, wife, domestic partner, parent, child or sibling.

If the applicant confirms that they are directly related to a trust member/applicant, the chairperson (or an authorised person if the chairperson is unavailable) must complete Part F of the application form.

If an endorsed applicant shares the same surname as another trust member/applicant but they are not related family members as defined above, the chairperson should advise the department in writing when the application is submitted.

Reviewed 19 August 2022

Health.vic

Contact details

Hours: Monday to Friday 9:00am to 5:00pm

Cemetery Sector Governance Support GPO Box 4057, Melbourne , VIC 3001

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