Department of Health

Recruitment and advertising

Key messages

  • Class B cemetery trust members are appointed by the Governor in Council on the recommendation of the Minister for Health.
  • Class B cemetery trusts manage the recruitment process for trust members.
  • Applications endorsed by cemetery trusts are submitted to the department for processing.

Under the Cemeteries and Crematoria Act 2003, Class B cemetery trust members are appointed by the Governor in Council on the recommendation of the Minister for Health. A Class B cemetery trust can have between three and 11 trust members.

Appointments are made in accordance with the Appointment and Remuneration Guidelines issued by the Department of Premier and Cabinet.

Under the Cemeteries Act, Class B trust members are appointed for a term of up to five years. Class B cemetery trust members are un-paid volunteers and are eligible to apply for reappointment.

Appointment rounds

Applications for appointment are managed by the department in four annual appointment rounds. Applications from new applicants (or former trust members whose term of appointment has expired) will be processed in one of the four appointment rounds depending on when the completed application is submitted to the department. Each appointment round has a set application cut-off date (see table below).

If a current trust member intends to seek reappointment for a consecutive term, the expiry date of their term of appointment will determine which appointment round is applicable. Term of appointment expiry dates are available in the List of current members appointed to Victorian cemetery trusts available for download on the Appointments page.

The following table shows the appointment rounds, their corresponding member expiry dates and the appointment round deadline for completed applications to be submitted to the department.

Appointment round
Term of appointment expiry for current members
Application cut-off date
 Round 1
 30 April
 5 February
 Round 2
 31 July
 14 May
 Round 3
 31 October
 13 August
 Round 4
 28 February
 10 December

Note: If an application for reappointment is received after the corresponding appointment round deadline, it will be processed in the following appointment round. This means that when the applicant’s term of appointment expires, their trust membership lapses and they will no longer be an active trust member even if their application is going to be processed in the following appointment round. If a trust member’s term of appointment lapses, they will not be eligible to vote at trust meetings but may continue to attend meetings as an observer if the trust agrees.

Diversity on boards

The Victorian Government is committed to ensuring that government boards reflect the rich diversity of Victoria. Class B cemetery trusts should encourage applications for appointment from people of all ages, Aboriginal people, people with disability, people from culturally and linguistically diverse backgrounds and from lesbian, gay, bisexual, trans, gender diverse and intersex people.

Currently the representation of women on Class B cemetery trusts is 29 per cent. In most instances this does not reflect the composition of Victorian communities. Cemetery trusts should actively seek applications for appointment from the same number of women as men. More information is available in Benefits of balanced boards.

Advertising vacancies

All vacancies on Class B cemetery trusts, including those that arise due to resignation, death or expiry of a member’s term of appointment, need to be publicly advertised. Advertising vacant trust positions ensures that the recruitment process is open and fair.

Class B cemetery trusts and individual members are notified approximately six months before terms of appointment are due to expire. At this time, the department arranges for advertisements to be published in each trust’s preferred publication. See Preferred publications for Class B advertising for the list of preferred publications selected by each trust. To update this list please contact the department. The department covers the costs associated with publishing these advertisements.

Trusts may also wish to prepare their own advertisement to place on a community notice board. Suggested wording is available in the Recruitment advertisement.

Selection criteria

Class B cemetery trusts are responsible for setting selection criteria for each trust member vacancy to ensure the trust has an appropriate mix of skills, experience and perspectives. Professional qualifications and practical skills relevant to the trust should be considered. Selection criteria must be clearly communicated to applicants before interviews are scheduled.

Selection criteria will differ depending on the skills of existing members and identified skill gaps on the trust. Trusts should have members with an appropriate mix of expertise, experience and diversity of perspectives.

More information is available in Developing selection criteria.

Interviews

All applicants, including existing trust members who are applying for reappointment, must be interviewed. Reappointment to the trust is not guaranteed and all interested members of the community should be given the chance to become a trust member.

Interviews should be held in a location free from interruptions and without observers. It is important to ensure the applicant is comfortable and made to feel welcome. While all trust members may wish to attend interviews, it can be confronting for an applicant to be faced with a large group in an interview setting. For this reason, the department recommends a maximum of four people on the interview panel. If possible, a balance of men and women on the interview panel is also recommended.

More information is available in Conducting interviews.

Referee checks

The purpose of referee checks is to provide trusts with an opportunity to confirm and verify information gathered during interviews.

It is mandatory for trusts to conduct at least one referee check for all new applicants who have not been appointed to the trust before, and for former members who are seeking reappointment more than 12 months since their previous term of appointment ended.

More information is available in Conducting referee checks.

Application form and guidelines

Applicants are required to read the Class B cemetery trust applicant guidelines (the guidelines) and complete the Application for appointment to a Class B cemetery trust (the application form). The guidelines contain important information about the department’s use of personal information, probity checks and conflicts of interest. All applicants must declare on the application form that they agree to the application terms detailed in the guidelines.

The application form is an interactive Microsoft Word document that can be completed online and printed for signatures. Alternatively, the form can be printed out and completed by hand.

The applicant completes Part A to Part G of the form and submits it to the trust for consideration. If the trust endorses the application, the trust chairperson is required to complete Part H and Part I of the application form.

Note: Applicants must complete the current application form. Previous versions of the application form will not be accepted.

Note: Completed application forms should be submitted to the department as soon as possible. Applications signed more than six months prior to consideration by the Governor in Council will not be accepted.

In Part A of the application form, applicants are asked if they are directly related to any current trust members or other applicants. Directly related family members are defined as husband, wife, domestic partner, parent, child or sibling.

If the applicant confirms that they are directly related to a trust member/applicant, the chairperson must complete Part H of the application form.

If an endorsed applicant shares the same surname as another trust member/applicant but they are not related family members as defined above, the chairperson should advise the department in writing when the application is submitted.

Reviewed 12 November 2021

Health.vic

Contact details

Hours: Monday to Friday 9:00am to 5:00pm

Cemetery Sector Governance Support GPO Box 4057, Melbourne , VIC 3001

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