Key messages
- Pre-planning includes promoting the program to staff, booking a vaccination provider and reserving space for the clinic.
- In the lead-up to the clinic, confirm bookings and remind staff about the program.
- After the clinic, evaluate the data and the program, and provide a report to staff and management.
Workplace influenza vaccination program – pre-planning
Ensure strong leadership and senior management support. This is critical to the success of workplace vaccination programs. Identify a ‘vaccination champion’ to help promote the program.
Book a vaccination provider. Vaccinations should ideally be given in autumn, and you should book a provider several months in advance. Local providers can be found online. See the workplace vaccination provider checklist for more information.
Reserve a suitable space for the clinic. This space must be convenient and include a room for the vaccinations and a nearby space for staff to wait for 15 minutes after their vaccination. Check with your vaccination provider for any requirements. Remember to plan for staff off-site.
Promote your clinic to staff. Develop a communications strategy to help raise awareness of the program and reach your vaccination target. This website includes tools such as sample email text and a promotional poster template for you to advertise clinic details. Use several mediums to reach staff, including all-staff emails, print and your company intranet. Share the link to the ‘Influenza – facts for staff’ page to give staff important information to help address the common myths and understand the risks from influenza.
Workplace influenza vaccination program – 1–2 weeks before
- Confirm the clinic location and the provider’s requirements (including access, parking and security).
- Remind staff of their vaccination bookings.
Workplace influenza vaccination program – day of the clinic
- Confirm room set-up and access, including waiting-room space with chairs.
- Meet the vaccination provider and confirm that they comply with the workplace vaccination provider checklist.
Workplace influenza vaccination program – after the clinic
- Evaluate the data and program.
- Provide a report to management and staff.
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Reviewed 12 May 2023
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In this topic
Consumer information
- Flu (influenza) - immunisation Influenza, or flu, causes widespread illness every year.
- Immunisation HALO
- Vaccines Vaccines trick the body into build immunity against infectious diseases without causing the actual disease.
More information
- Australian Immunisation Handbook The Australian Immunisation Handbook provides clinical advice for health professionals on the safest and most effective use of vaccines in their practice.
Contact details
Immunisation Unit Department of Health