Department of Health

The Victorian Admitted Episodes Dataset (VAED) provides a comprehensive dataset of the causes, effects and nature of illness, and the use of health services in Victoria. The VAED supports health service planning, policy formulation, epidemiological research and public hospital funding under the casemix system.

All Victorian public and private hospitals, including rehabilitation centres, extended care facilities and day procedure centres, report a minimum set of data for each admitted patient episode.

The VAED manual specifies data items, reporting guidelines, file format and validations for reporting to the VAED.

VAED manual

The VAED manual contains comprehensive information for hospitals on:

  • data definitions for the data elements reported to the Victorian Admitted Dataset
  • reporting requirements.

Current manual

VAED manual 2023-24 (all sections)

VAED manual 2022-23 (all sections)

Previous manual

VAED manual 2021-22 (all sections)

Please email to access older manuals.

VAED criteria for reporting

Procedure lists will no longer be published on the HDSS web page in accordance with Independent Health and Aged Care Pricing Authority (IHACPA) jurisdictional licence agreements and will be available on request from

VAED criteria for reporting 2023-24

VAED criteria for reporting 2022-23

Reference files

See Reference files for lists of valid codes relevant to the VAED.

Inclusive collection and reporting of sex and gender data

This guidance note supports staff in Victorian health services to understand, plan and implement changes to sex and gender data reporting requirements. It provides guidance on how to collect patients’ sex and gender information respectfully and sensitively in line with the new requirements.

VAED testing notification form

VAED testing notification formExternal Link

Late data forms

VAED late data exemption request formExternal Link

Annual changes

Current financial year changes and proposals for changes to take effect from 1 July for the following financial year can be found at Annual changes.

Reviewed 03 January 2024


Contact details

For information and advice about standards, specifications and data quality processes for the VAED, VEMD, ESIS, AIMS, VINAH and VCDC. 

HDSS Helpdesk Department of Health

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