Department of Health

Victorian Admitted Episodes Dataset (VAED) manual 2022-2023

The Victorian Admitted Episodes Dataset (VAED) manual provides VAED contributors and users with a complete dataset resource including:

  • definitions of data items
  • how to compile and submit data
  • information for contributors and data users
  • valid code lists and links to reference files
  • contact details for support services 

This manual together with subsequent HDSS Bulletins forms the data submission specifications for each financial year.

The manual is broken down into the following sections:

Section 1 Introduction

Guide to uses of the VAED, data submission deadlines, contact details, useful references and publications.

Section 2 Concepts and derived items

Definitions of concepts and derived items that contribute to the VAED

Section 3 Data definitions

Specifications of data items relating to individual admitted patient episodes of care.

Section 4 Business rules

Business rules that apply for reporting data to the VAED.

Section 5 Compilation and transmission

Specifications for compiling a transmission file to send data to the VAED.

Section 6 Request reports

Reports hospitals can request in the header record of any transmission file sent to the VAED.

Section 7 Control reports

Description of standard control reports automatically returned to the hospital when they submit data to the VAED.

Section 8 Validation

Listing in numerical order of all VAED validation messages with guide to assist in correcting the data.

Section 9 APET system

User guide to the Admitted Patient Entry and Transmission (APET) system, a web-based data entry system for sites with small throughput and no in-house patient management system capable of creating transmission file in correct format.

Section 10 Testing

Testing section of VAED manual.

Reviewed 17 August 2022

Health.vic

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