Department of Health

The Victorian Admitted Episodes Dataset (VAED) manual provides VAED contributors and users with a complete dataset resource including:

  • definitions of data items
  • how to compile and submit data
  • information for contributors and data users
  • valid code lists and links to reference files
  • contact details for support services

This manual together with subsequent HDSS Bulletins forms the data submission specifications for each financial year.

The manual is broken down into the following sections:

Section 1 Introduction

Guide to uses of the VAED, data submission deadlines, contact details, useful references and publications.

Section 2 Concepts and derived items

Definitions of concepts and derived items that contribute to the VAED

Section 3 Data definitions

Specifications of data items relating to individual admitted patient episodes of care.

Section 4 Business rules

Business rules that apply for reporting data to the VAED.

Section 5 Compilation and transmission

Specifications for compiling a transmission file to send data to the VAED.

Section 6 Request reports

Reports hospitals can request in the header record of any transmission file sent to the VAED.

Section 7 Control reports

Description of standard control reports automatically returned to the hospital when they submit data to the VAED.

Section 8 Validation

Listing in numerical order of all VAED validation messages with guide to assist in correcting the data.

Section 9 APET system

User guide to the Admitted Patient Entry and Transmission (APET) system, a web-based data entry system for sites with small throughput and no in-house patient management system capable of creating transmission file in correct format.

Section 10 Testing

Testing section of VAED manual.

Reviewed 17 August 2022


Contact us

HDSS Helpdesk Department of Health

Was this page helpful?