Department of Health

Aged care medication management resource kit

Key messages

  • A medication management kit has been developed to help residential aged care services meet their medication management requirements.
  • The resource kit allows aged care providers to understand and implement the Australian Pharmaceutical Advisory Council guidelines.
  • The resource kit and associated training materials can be downloaded and used by aged care services.

Providers and staff of aged care services have many responsibilities in ensuring that quality is evident in all aspects of an aged care service. In Victoria, the Drugs, Poisons and Controlled Substances Act 1981 and the Drugs, Poisons and Controlled Substances Regulations 2006 set out the responsibilities of managers of residential aged care services in the settings where there are high-care residents.

The Guidelines for medication management in residential aged care facilities (Australian Pharmaceutical Advisory Council [APAC] Guidelines) help residential aged care services to develop systems that support the quality use and administration of medicines.

Aged care medication management resource kit – why it is needed

Many services are relatively small. This means that there are few key staff members who can share the responsibility of developing and reviewing systems.

The resource kit helps services to implement the recommendations in the APAC Guidelines. The resource kit allows services to adopt the required tools and knowledge to anticipate and manage risks, and to better deliver quality care. The kit will save time and resources because it provides practical, easy-to-use tools and templates.

The development of the kit was informed by consultation with a very wide range of people and organisations involved in aged care and healthcare. It also takes into account the 2006 changes to the legislation.

The resources in the kit allow providers to support the quality use of medicines and quality medication outcomes for residential aged care services in Victoria.

Many other healthcare professionals working in aged care – such as general practitioners, community pharmacists, allied health workers and training organisations – may also benefit from using the kit.

The kit was developed for Victorian services but is based on national guidelines, and will have applicability across Australia and, potentially, in other countries.

Aged care medication management resource kit – accessing it

Although the resource kit was initially available as a hard copy, professionals and others can still access the full kit via downloads.

Section A of the resource kit contains general information about the 14 APAC recommendations. Section B contains information relevant to each specific APAC recommendation. The examples in Section B are drafts and samples for residential aged care services to adapt and tailor to the needs of their own organisation, based on the outcomes of quality audits.

Resource Kit to enable implementation of the APAC Guidelines for Medication Management in Residential Aged Care Facilities - September 2006

Section C of the resource kit includes electronic copies of the documents in the resource kit, in Word format, so that residential aged care services can adapt the examples and insert details specific to their own circumstances.

Sample letter to resident advocate and family members regarding medication management (A)

Sample letter to resident advocate and family members regarding medication management (B)

Sample invitation letter to general practitioner

Sample letter to pharmacist

Draft policy for use of complementary therapy by residents

Draft policy for complementary and alternative therapies

Example of complementary therapies care plan

Sample letter to residents regarding complementary therapies

Sample letter for staff member

Example of terms of reference for MAC

Example terms of reference for regional MAC

Example agenda for MAC

Example minute template for MAC

Example of medication chart audit

Medication chart checklist

Residential medication management reviews information for aged care homes

Residential medication management reviews information for general practitioners

Residential medication management reviews questions and answers

Sample policy and procedure for medication management

Off-site administration of medication

Sample letter to GP seeking authority for list of nurse-initiated medications

Example authority for list of nurse-initiated medications

Guidelines for management of residents who administer their own medicines (self-administration)

Example of self-administration of medication assessment

Sample letter to resident regarding self-administration

Draft guidelines for modification of oral formulations

Sample of a dose administration aid practice checklist

Sample of a dose administration aid system checklist

The 14 APAC recommendations

Audit tool and checklist

Aged care medication management – training

You can download copies of the slides used during the education session about implementing the APAC Guidelines. Residential aged care services are encouraged to use these slides to provide additional staff training.

Presentation - resource kit to enable implementation of the APAC Guidelines on medication management

Handout - resource kit to enable implementation of the APAC Guidelines on medication management

Reviewed 22 November 2021

Health.vic

Contact details

Postal address: Medicines and Poisons Regulation Department of Health GPO Box 4057 Melbourne VIC 3001

Medicines and Poisons Regulation Department of Health

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