The Registration Process

Approval in Principle

The Department of Human Services (DHS) administers the registration system for private hospitals and day procedure centres and is responsible for the processing of applications relating to registration, transfer or renewal of registration, and construction/alterations of private health facilities.

To assist proprietors register a private hospital or day procedure centre, the Unit has prepared several application kits to cover the various stages in the registration process.

For further information on how proprietors may apply for any of the above applications, or to obtain an application kit please contact the Policy Instruments & Compliance Unit on telephone (61 3) 9096 2164.

Before a private hospital or day procedure centre can be registered, the proprietor must first obtain a certificate of approval in principle. Application kits to assist proprietors prepare an approval in principle application are available below or by contacting DHS Policy Instruments & Compliance Unit. The application kit includes a list of information and documents that must be submitted with an application.

Other application kits have been prepared to assist proprietors where they propose to:

• alter or extend an existing registered premises
• vary the types of services provided or number of beds registered at the premises
• transfer the control of a premises to another person or company
• renew the registration of a premises.

Application Kits

Approval in Principle Documents

Schedule 1 - Application form for Approval in Principle (Word File 35KB)

Statutory Declaration - True and Correct (Word File 22KB)

Guidelines to Assist Applicant - AIP New Construction (Word File KB)

Aims Data Submission (Word File 25KB)

VAED Data Submission (Word File 28KB)

Statement by Certified Practising Accountant (Word File 14KB)

Statutory Declaration - Fitness and Propriety (Word File 26KB)

New Design Guidelines

For National Police Certificates please complete the National Police Check Form and submit directly to the Public Enquiry Office (address located on page 2 of the application). All supporting documentation including payment should be sent with the application. Section 4 of the application should request that the Police Certificate be returned to a nominated facility representative. Once Police Certificates have been returned to the facility from Victoria Police please forward them to the Department with a covering letter to the Manager, Policy Instruments & Compliance Unit, GPO Box 4057, Melbourne 3001.

Application for Variation or Transfer of Certificate of Approval in Principle

Application Form for Variation or Transfer of certifcate of AIP (Word File 34KB)

Statutory Declaration - True and Correct (Word File 22KB)

For National Police Certificates please complete the National Police Check Form and submit directly to the Public Enquiry Office (address located on page 2 of the application). All supporting documentation including payment should be sent with the application. Section 4 of the application should request that the Police Certificate be returned to a nominated facility representative. Once Police Certificates have been returned to the facility from Victoria Police please forward them to the Department with a covering letter to the Manager, Policy Instruments & Compliance Unit, GPO Box 4057, Melbourne 3001.

Approval in Principle for Alterations / Extensions to an Existing Facility

Statutory Declaration - True and Correct (Word File 22KB)

Schedule 1 Application for AIP - Alterations/Extensions (Word File 36kb)

Guidelines to Assist Applicant - AIP Alternations/Extensions (Word File 42KB)

New Design Guidelines

For National Police Certificates please complete the National Police Check Form and submit directly to the Public Enquiry Office (address located on page 2 of the application). All supporting documentation including payment should be sent with the application. Section 4 of the application should request that the Police Certificate be returned to a nominated facility representative. Once Police Certificates have been returned to the facility from Victoria Police please forward them to the Department with a covering letter to the Manager, Policy Instruments & Compliance Unit, GPO Box 4057, Melbourne 3001.

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