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About VAED

The Department of Human Services collects morbidity data on all admitted patients from Victorian public and private acute hospitals including rehabilitation centres, extended care facilities and day procedure centres. This data forms the Victorian Admitted Episodes Dataset (VAED, formerly VIMD). Among other things, VAED data are used for; health services planning, policy formulation, casemix funding and epidemiological research.

The VAED data collection also enables the Department of Human Services to meet the requirements of the Victorian Health Act 1958, which includes maintaining a comprehensive information system on:

• the causes, effects and nature of illness among Victorians
• the determinants of good health and ill health and
• the utilisation of health services in Victoria.

VAED data are also required to meet the requirements of The Victorian Annual Reporting Act 1983 and The Australian Health Care Agreement.

The Health Data Standards and Systems Unit (Acute Health Services Division), manage the operations of the VAED and an external Facilities Management company provides technical services and support.

PRS/2 (Patient Reporting System) is the interface between a hospital's in-house patient management system and the operation of the VAED. Data is processed into the PRS/2 database and each month extracts are provided which are consolidated as the VAED.

The VAED comprises a minimum data set containing (de-identified) demographic,administrative & clinical data. A list of all data fields stored in the VAED are provided in the file structures included in the VAED Manual.

Methods of Transmitting Data to the VAED

Transmission of data to the Facilities Manager must be in electronic format via modem, diskette or FTP extracted from:

• an in-house patient management system that supports PRS/2, or
• the APET System.