Guidelines for the appointment of cemetery trust members

Page content: Guidelines for the appointment of trust members | Information sheet for small to medium sized cemetery trusts | Trust member application kit - small to medium sized cemetery trusts | Information for largest 14 cemetery trusts | Trust member application kit for largest 14 cemetery trusts | The State Services Authority – information for trust members on good governance | Trust member resignation form

Guidelines for the appointment of trust members

Guidelines for the Appointment and Remuneration of Part-Time Non-Executive Directors of State Government Boards and Members of Statutory Boards and Advisory Committees (guidelines) have been issued.

The Department of Human Services Cemeteries and Crematoria Program has produced the following information to assist applicants and trusts to meet the requirements of the guidelines.

There are two sets of information:

1. Small to medium sized cemetery trusts

• Information sheet for trusts,
• Application kit for prospective members of small to medium sized trusts,

2. Largest fourteen cemetery trusts

• Information sheet for the largest fourteen cemetery trusts,
• Application kit for prospective members of the largest fourteen cemetery trusts

The information sheet for trusts outlines how the guidelines affect cemetery trusts, and the trust member application kit outlines the requirements for applicants. Both application kits include all of the necessary application forms and documentation.

Information sheet for small to medium sized cemetery trusts

This information sheet contains information for small to medium sized cemetery trusts on the following:

• Advertising
• Appointment categories
• Interview, and selection process
• Nomination and vetting of the successful candidate/s
• Council trusts
• Reappointments
• Resignations
• Further information

Download information sheet

Guidelines for appointing cemetery trust members: Information for small to medium sized trusts (59kb, pdf)

Trust member application kit - small to medium sized cemetery trusts

This kit contains the following information for applicants for trust membership of small to medium sized cemetery trusts:

• Trust member appointment package - guidelines for applicants
• Application form which includes:
  • Curriculum vitae
  • Declaration
    • Your privacy
    • Conflict of interest
    • ITSA and ASIC checks
    • Trust chairperson endorsement
  • Further information

Download appointment package

Trust member application kit: for applicants for membership of small to medium sized cemetery trusts (39kb, pdf)

Application form for appointment to small to medium sized cemetery trusts (59kb, pdf)

Tips for completing forms online

Information for largest 14 cemetery trusts

This information sheet contains information for the largest fourteen cemetery trusts on the following:

• Advertising
• Appointment categories
• Interview, referee checks and shortlists
• Selection report process
• Declaration of private interest form
• Nomination and vetting of the successful candidate/s
• Council trusts
• Reappointments
• Resignations
• Further information
• Download information sheet and forms

Download information sheet and forms

• Guidelines for appointing cemetery trust members: Information for the largest 14 cemetery trusts (43kb, pdf)
• The trust selection report template (36kb, pdf)
• "Attachment 1" candidate selection template (46kb, pdf)
• Suggested selection criteria for trusts document (402kb, pdf)
• Application checklist (59kb, pdf)

Tips for completing forms online

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Trust member application kit for largest 14 cemetery trusts

This application kit contains information and application forms for applicants for membership of the largest 14 trusts on the following:

• General note to applicants
• Application form
• Summary curriculum vitae
• Declaration of private interests
• Consent form and your privacy
• Consent to check and release national police record (probity check form)
• Further information

Download application kit and forms

• Trust member application kit: for applicants for membership of the largest 14 cemetery trusts (32kb, pdf)

These forms can be completed on screen, printed and signed.

• Application form for appointment to largest 14 cemetery trusts (110kb, pdf)
• Curriculum vitae form (137kb, pdf)
• Declaration of private interests form (112kb, pdf)
• Information Privacy Act consent form (126kb, pdf)
• Consent to check and release national police record form (117kb, pdf)
  Applicants will be required to submit photocopies of their original proof of identity documents which have been certified as true copies of the originals by a legally specified person, as specified in the Commonwealth Statutory Declarations Regulations 1993.

Tips for completing forms online

• To fill out forms on screen, the latest version of Acrobat Reader is required (version 6.0 for PC or 5.0 for Mac). Download Acrobat Reader free from the Adobe website.
• When completing the form, use your mouse to click into the next field - do not use the TAB key.
• Where the same set of information is repeated within a form (e.g. name of the trust) you are only required to enter the information once. All further occurrences within the form will be automatically populated.

Incomplete applications will be returned. A checklist has been included in the 'Information kit for trusts' to assist trusts and applicants in ensuring that all forms and documentation have been completed and included for return to the department.

Completed applications should be returned to:

Cemeteries and Crematoria Program
Department of Health
GPO Box 4541
Melbourne VIC 3001

The State Services Authority – information for trust members on good governance

The State Services Authority (SSA) is responsible for providing advice on, and promoting, appropriate structures and governance arrangements for public entities, including cemetery trusts. The SSA aims to ensure that all public entities serve the Victorian community in a manner that is responsive, accountable and highly professional.

The SSA can provide trusts with information and advice on many trust governance issues. The SSA website has a ‘public sector governance’ section which has information and guidelines for trusts, including a ‘good practice’ guide for new and existing trust members.

For more information contact:

State Services Authority
3 Treasury Place Melbourne 3002
Telephone: (61 3) 9651 1321
Fax: (61 3) 9651 1883
Email: info@ssa.vic.gov.au
Website: State Services Authority website

Trust member resignation form

If you are an existing trust member and wish to resign, you must complete a resignation form. You can contact the Cemeteries and Crematoria Program for a form, or download here.

Trust member resignation form (9kb, pdf)

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