AIMS 2004

Public Hospital User Manual (Version 11.0, July 2003)

AIMS 2003-04 End of Financial Year

To ensure the smooth completion of the 2003-04 reporting year, agencies need to ensure all data, including the month of June, are complete and accurate before the returns are closed for the year. All data should be submitted and verified by 17 September 2004.

Hospitals can view data submitted on the AIMS on-line entry system using the Hospital Activity (YTD) reports available under the Hospital Reporting folder. Where an error is detected, then a correction should be submitted. Please remember that all data submission is reflected on the Hospital Activity reports the following day.

DO NOT SUBMIT 2004-05 DATA IN THE AIMS 2003-04 FORMS

See also Public Hospital Circular 16 2003 for additional information

Version 11.0 of the AIMS Public Hospital User Manual documents the reporting requirements and source data definitions for returns collected via the Agency Information Management System for the financial year commencing July 2003.

Data collection forms and instructions for completing forms are listed below as separate documents to enable easy viewing or downloading of specific forms. Scroll down until you find the form required. Instructions for completing forms are included in each section.

Annual Returns for 2002 - 2003

Annual Return for 2002-03 (zip file comprising all AR forms listed below - 171KB) (Download Help)

Form 1A Revenue Statement (PDF File 26KB) (Download Help)
Form 1B Expenditure Statement (PDF File 32KB) (Download Help)
Form 2 Operating Fund Expenditure (PDF File 20KB) (Download Help)
Form 3 Statement of Financial Position (PDF File 20KB) (Download Help)
Form 4A Bed Days and Calculation of Net Fee Income (PDF File 20KB) (Download Help)
Form 4B Aged Care Nursing Home and Hostel Patient Fees, Revenue and Statistical Return (PDF File 19KB) (Download Help)
Form 4C Psychogeriatric Nursing Home and Hostel Patient Fees, Revenue and Statistical Return (PDF File 19KB) (Download Help)
Form 5A Revenue and Expenditure Statement Other Community Based Aged Care Programs (PDF File 15KB) (Download Help)
Form 5B HACC Revenue and Expenditure (PDF File 17KB) (Download Help)
Form 5C HACC Annual Service Data Acquittal Report (PDF File 20KB) (Download Help)
Form 6 Disability Services Revenue and Expenditure Statement (PDF File 23KB) (Download Help)

Annual Returns - Instructions for completing Annual Returns (PDF 83KB) (Download Help)

Finance Return (F1)

Finance Returns (zip file comprising all F1 forms listed below - 164KB) (Download Help)

Form F1 - Part 1 Statement of Financial Performance (PDF 186KB) (Download Help)
Form F1 - Part 2 Statement of Financial Position (PDF 25KB) (Download Help)
Form F1 - Part 3 Monthly Performance Indicators (PDF 21KB) (Download Help)
Form F1 - Part 4 Monthly Statement of Cash Flows (PDF 22KB) (Download Help)
Form F1 - Part 5 Supplementary Data on Expenses (PDF 13KB) (Download Help)
Form F1 - Part 6 CEO's or CFO's Comments (PDF 15KB) (Download Help)

Form F1 - Instructions for completing F1 Finance Return (PDF 173KB) (Download Help)

Finance Return for Multi Purpose Services (MF1)

Multi Purpose Services F1 return (zip file comprising all MF1 forms listed below - 60KB) (Download Help)

MF1 - Statement of Financial Performance Page 1 (PDF 15KB) (Download Help)
MF1 - Statement of Financial Performance Page 2 (PDF 16KB) (Download Help)
MF1 - Statement of Financial Performance Page 3 (PDF 21KB) (Download Help)
MF1 - Statement of Financial Performance Page 4 (PDF 19KB) (Download Help)
MF1 - Statement of Financial Performance Page 5 (PDF 16KB) (Download Help)

MF1 - Instruction for completing MFS Finance Return (MF1) (PDF 92KB) (Download Help)

Service Activity Returns

Hospital Beds

Form A3: Average Available (Staffed) Beds (PDF File 46KB) (Download Help)
Instruction for completing Average Available (Staffed) Beds (PDF File 36KB) (Download Help)

Non-Admitted Patient Returns (S2)

Form S2 111: Acute Non-Admitted Patients (PDF file 18KB))
Form S2 305: Sub-Acute Non-Admitted Patients (PDF File 15KB) (Download Help)
Form S2 129: Aged Care Non-Admitted Patients (PDF File11KB) (Download Help)
Form S2 127: Dental Health Non-Admitted Patients (PDF File 9KB) (Download Help)
Form S2 115: Mental Health Community Patients (PDF File 58KB) (Download Help)
Form S2 115: Summary of CMI mapping (PDF File 62KB) (Download Help)
Form S2 116: Public Health Non-Admitted Patients (PDF File 15KB) (Download Help)
Form S2 118: Community Care Non-Admitted Patients (PDF File 13KB) (Download Help)
Instructions for completing Non-Admitted Patient Returns - All Programs (PDF File 361KB) (Download Help)

Residential Services (S5)

Form S5 129: Aged Care Residential Services (PDF File 24KB) (Download Help)
Instructions for completing Form S5 (PDF File 48KB) (Download Help)

Dialysis Patients

Form S6: Dialysis Patients (PDF File 13KB) (Download Help)
Instructions for completing Form S6 (PDF File 32KB) (Download Help)

Cystic Fibrosis Specified Grant

Form S7: Cystic Fibrosis Specified Grant Non-Admitted Patients (PDF File 13KB) (Download Help)
Instructions for completing Form S7 (PDF File 19KB) (Download Help)

Radiotherapy Services

Form S8 - Non-Admitted Patients (PDF File 18KB) (Download Help)
Form S8a - New Courses (PDF File 8KB) (Download Help)
Instructions for completing Form S8 – Radiotherapy Non-Admitted Patients (PDF File 43KB) (Download Help)
Instructions for completing Form S8a – Radiotherapy New Courses (PDF File 26KB) (Download Help)

Victorian Ambulatory Classification System

Form S9: Victorian Ambulatory Classification System Non-Admitted Patients (PDF File 19KB) (Download Help)
VACS Notification of Clinic Changes Form (PDF 9KB) (Download Help)
Instructions for completing Form S9 (PDF File 29KB) (Download Help)

Community Health - Quarterly Returns

Complete details of changes are available in the Community and Women's Health Program 2003-04 Data Reporting Requirements document. This document is available on the Community Health website.

Domicillary Postnatal Services

Form D1: Domiciliary Postnatal Services (PDF File 14KB) (Download Help)
Instructions on Completing Form D1 (PDF File 56KB) (Download Help)

Employment - Mental Health Services

Form E2: Employment—Mental Health Services (PDF File 15KB) (Download Help)
Instructions on Completing Form E2 (PDF File 64KB) (Download Help)

HACC Funded Clients

Home and Community Care (PDF File 23KB) (Download Help)
Instructions on Completing Form H1 (PDF File 147KB) (Download Help)

Specialised Service Indicators

Specialised Service Indicators Form A2 (PDF File 61KB) (Download Help)
Instructions on Completing Form A2 (PDF File 62KB) (Download Help)

Energy and Consumption

Energy and Environment Reporting (PDF File 42KB) (Download Help)
Instructions for completing Energy and Environment Forms (PDF File 130KB) (Download Help)

Admitted Patients (PRS2 Testing Hospitals)

Admitted Patients (Testing Hospitals) (PDF File 19KB) (Download Help)
Instructions for completing Admitted Patients (Testing Hospitals) Form (PDF File 38KB) (Download Help)

Hospital Contact Details

Hospital Contact Details (PDF File 20KB) (Download Help)