General Information

The Agency Information Management System (AIMS) is an Internet based application that is primarily used to collect summary level financial and statistical data from Victorian hospitals to the Department of Human Services. Health Service Agreements between the Department of Human Services and hospitals document services purchased by agencies and hence indicate which returns are to be completed and submitted through AIMS.

AIMS data are used for internal and external reporting, primarily for Department of Human Services management, program areas, Department of Treasury and Finance, Commonwealth Departments and the Australian Institute of Health and Welfare. The data are used to assist monitoring of programs, for funding purposes, in demand management and for acquittal purposes.

Information collected by the Department of Human Services is according to discrete financial years. Each year the AIMS returns are updated to ensure the collections support the Department's national reporting obligations and reflect changes in hospital funding and service provision arrangements for the coming financial year. Where changes to programs are being implemented or revised, modifications may be required to hospital funding and service activity returns.

The Information Systems and Solutions (ISS) unit is responsible for the AIMS system development and maintenance. For assistance on any aspect of the Agency Information Management System, please contact the Information Systems and Solutions Unit Health Collect Help Desk. Rural hospitals should first contact their Regional Office.

Contact Details

Health Collect Help Desk - (03) 9096-8595
Health Collect Email - healthcollect.helpdesk@dhs.vic.gov.au
Health Collect Fax - (03) 9096-7743

User Manuals

AIMS User Manuals are published on the AIMS website by Health Data Standards and System (HDSS) unit. These manuals document the reporting requirements and source data definitions for returns collected on AIMS.

Refer to the AIMS Public Hospital User Manual website or AIMS Private Hospital User Manual website for specific information relating to the AIMS data collections. Individual forms and instructions for completing forms are loaded onto the website as separate documents to enable easy viewing or downloading.

AIMS Data Collections

Finance

Annual Return
Expense Statement (AR1B)
Health Service Agreement (Operating Fund) Expenditure (AR2)
Acute Inpatients - Bed Days and Calculation of Net Fee Income (AR4A)
Residential Services - Generic and Aged Persons Mental Health (Psychogeriatric) High and Low Care services Revenue, Resident Fees and Statistical Return (AR4B)
Revenue and Expenditure Statement - HACC and Other Aged Community Programs (AR5A)
HACC Annual Fee Report (AR5C)

Service Activity Returns

Hospital Beds (Acute)
Hospital Beds - Public and Private (A3)

Residential Services
Residential Services (S5)
Residential Services Quality Indicators

Non-Admitted Patient Returns (S2, S9, S92)
Acute Non-Admitted non-VACS funded medium & small hospitals (S2_111)
Acute Non-Admitted VACS funded hospitals (S9_111)
Acute Non-Admitted non-VACS funded large hospitals (S92_111)
Palliative, Sub-Acute, HARP & PAC (S2_305)
Dental Health Services (S2_127)
Public Health (S2_116)
Early Years Services (S2_118)

Primary and Community Health Returns
Client Type Report
Fee Collection
Health Promotion Report
Primary Health Care Report
Registered Client Reports (several)

Age by sex
Country of birth
Government pension benefit status
Interpreter
Main language
Preferred language
Proficiency in English

Cystic Fibrosis Specified Grant
Cystic Fibrosis Specified Grant Non-Admitted Patients (S7)

Dialysis Patients
Dialysis Patients (S6)

Radiotherapy Services
Radiotherapy Non-Admitted Patients (S8)
Radiotherapy - New Courses (S8A)

PRS/2 Testing Hospitals (Interim returns)
Admitted Patients - Public
Admitted Patients - Private

Energy and Environmental Reporting

Energy Consumption
Waste Management

Specialised Service Indicators