A summary of the revisions to AIMS data collections for 2006-07 and
business justifications for these changes are in the table below.
Where significant changes have been made, these have been approved by
the Department’s Data Management Advisory Committee that has responsibility
for overseeing the review of health and aged care data collections and
reporting requirements and to develop a strategy for reducing the reporting
burden upon funded organisations.
During 2006-07, several new transaction level collections are commencing
for programs that currently collect aggregate data via AIMS. For
these programs, health services are to continue submitting data to AIMS
until acceptance testing on the new system is complete and advice is
provided that the AIMS aggregate collection can be ceased.
Revision
number |
Collection |
Form Code |
Revision |
Business Justification |
| |
FORMS BEING DISCONTINUED |
|
|
|
| |
Domiciliary Postnatal Services |
D1
|
|
|
| |
NEW COLLECTION |
|
|
|
| |
Residential Aged Care Services
Quality Indicators
 Download
(PDF file 35KB)
|
|
New collection
A small set of data relating to performance against five
quality indicators |
The Public sector residential
aged care policy – The Victorian Government’s role
in residential aged care services – October 2004 makes a
commitment to the development and establishment of these indicators. QI
data is part of the broader aged care quality framework and will
drive other continuous improvement initiatives across the sector.
The annual Quality Care Reports produced by Health Services will
in future require inclusion of information on quality in residential
aged care. The QI data will be used for this purpose.
Training has been completed by PSRACS in preparation for rollout
of the indicators and a key contact person in each health service
has undertaken the role of receiving and disseminating relevant
information and overseeing implementation in that service.
During the first year of this data collection the format and
contents of the reports back to services will be finalised.
Information will be available in Aged Care Topics on the Victorian
Government Health Information webpage. |
| |
FINANCE ANNUAL RETURNS |
|
|
|
| 1 |
Revenue Statement
1A Download
(PDF file 131KB)
1B Download
(PDF file 145KB) |
1A and 1B |
Revision
Acute Health reporting
Acute Health reporting split by type of service: Admitted Patient
Services, Outpatient Services, Emergency Department Services and
Off Campus, Ambulatory Services |
As part of its accountability to the public, the Australian Government
is seeking to implement a new system that will enable recurrent
health expenditure on services provided under the Australian Health
Care Agreements to be reported consistently, and allow comparability
between jurisdictions on overall spending for public hospital type
services.
The annual return format has been revised to report the required
expenditure on health to the Commonwealth according to the Public
Hospitals Financial Reporting Guidelines (under the Financial Management
Act 1994) issued annually to hospitals by DHS and agreed by the
Auditor General.
Cost centre codes are provided for each reporting group to assist
hospitals in completing the return. Please note that Form 2
is unchanged for 2005-2006 and does not have the abovementioned split
of Acute Health reporting. |
| 2 |
Bed Days, resident
fees and revenue - Aged nursing home & hostel residents
Download
(PDF file 66KB) |
4B |
Terminology
changes, alignment and re-sequencing of data items to match CCoA |
This form now includes
a number of new or separately identified items that were previously
rolled up into the one item. Additionally the form has been aligned
to the Department of Human Services’ Common Chart of Accounts
in order to assist agencies with reporting requirements. |
| 3 |
HACC Annual Service
Data Acquittal Report
Download
(PDF file 35KB) |
5C |
Significant reduction in reporting
Removal of annual services data by individual categories. |
HACC no longer has a
need for an annual service data acquittal to be completed and this
has been replaced by the Annual HACC Fee Report which essentially
comprises of fee summary and contact details sections of the Annual
Service Data Acquittal Report. |
| |
MENTAL HEALTH ESTABLISHMENTS
SURVEY |
|
|
|
| 4 |
National Minimum Data Set for Mental
Health Establishments (MHE) |
MHE |
Format change for expenditure Expenditure
data collected in whole numbers rather than thousands of dollars.
New data items
New data items for non-salary expenditure, salary and wages
expenditure, ambulatory and residential service unit details. |
The National Minimum Data Set
for Mental Health Establishments (MHE) has been developed by The
Australian Institute of Health and Welfare (AIHW) to replace the
Community Mental Health Establishments National Minimum Data Set
(CMHE NMDS) and the National Survey of Mental Health Services (NSMHS).
Modifications to the AIMS On Line Entry System are occurring to meet
the new MHE collection requirements. Specific details on the
MHE collection will be forwarded from the Mental Health Branch. |
| |
STATISTICAL
RETURNS |
|
|
|
| 5 |
Hospital Beds Return
A3 Public Download
(PDF file 22KB)
A3 Private Download
(PDF file 19KB) |
A3 |
New measure for counting available beds.
New comments section. |
The Department has
modified reporting requirements to reduce the hospital reporting
workload involved in deriving average available bed data. Hospitals
will now report the number of available beds (according to the definitions)
as at the last Wednesday of each month, or the next working day if
the last Wednesday falls on a public holiday.
Letters advising hospitals of this change were distributed
to hospital and health service CEO’s on 25 May 2006. |
| 6 |
Community Palliative
Care, Sub-acute Ambulatory Services and HARP_CDM
Download
(PDF file 59KB) |
S2 305 |
Name change for form
Modification of form name to include names of all programs
collecting data on Form S2_305
SACS
Deletion of four data items and alignment of labels to SACS NMDS.
New section for reporting HARP_CDM Six new data items |
This form has previously
been used to collect data for two separate programs: palliative care
and sub-acute (SACS) data. Data for the HARP_CDM program will be
collected on Form S2_305 from June 2006. This is an interim arrangement
until health services are able to provide information through the
VINAH.
Sub-acute Ambulatory Services (SACS)
SACS aggregate
collection will continue this year for hospitals that have not commenced
on the Victorian Integrated Non-Admitted Health (VINAH) patient level
collection. As hospitals are approved for going live on new system,
they will discontinue reporting on S2_305.
HARP Chronic Disease Management (CDM)
Form S2_305 will be used to
collect 6 data items for the HARP program on a short-term basis until
health services are able to provide information through the VINAH. This
information is required for ERC reporting. |
| 7 |
Public Health Non-Admitted
Services
Download
(PDF file 50KB) |
S2 116 |
Revision data items
Revision of categories to include data items currently forwarded
to Koori Human Services Unit. |
Aboriginal Liaison
Services
Integration of the ICAP and the Koori Hospital Liaison Officer (KHLO)
Program statistical collection needs onto the AIMS form allows the
statistics relating to other services provided by Aboriginal Hospital
Liaison Officers on page 1 of the KHLO Monthly Report to be discontinued. |
BBV/STI Services
Re-label AIDS/STD clinics to BBV/STI clinics. |
BBV/STI Services
Modify labels to be consistent with current program practice.
A new BBV/STI program patient level data collection for funded
agencies is being introduced from July 2006. Hospitals must
continue to report on AIMS until they have successfully submitted
data on the new system. |
| 8 |
Generic Residential
Aged Care Services
Download
(PDF file 93KB) |
S5 129 |
New data items
Collection of new items for concessional and assisted residents and
percentage of concessional residents where services have both high
and low care places, residential respite care and for multi purpose
services that currently report in the same Part A of the return. |
The Aged Care Branch
requires a number of new data items in the residential services
return to simplify and enhance the quality of the data reported. For
example, DoHA aggregates data for the number of concessional and
assisted residents and percentage of concessional residents where
services have both high and low care places. The current return
does not have the capacity to accept this data and inclusion of
these data fields will assist agencies where this is the case.
Multi Purpose Services are funded differently from other residential
aged care services. To assist Multi Purpose Services specific data
fields are included that will simplify the data return currently
utilised by multi purpose services and allow them to report correctly.
At this stage is it unclear how the Aged Care Funding Instrument
(ACFI) will be implemented and hence the level of impact on public
sector residential aged care services. Once the Commonwealth
government announces which model and how the ACFI is to be implemented
the Aged Care Branch will be in a position to develop a return which
will need to be loaded onto the AIMS website. |
